Last updated: November 2025
Emplio, located at Fuglegårdsvænget 69, 1. th, 2820 Gentofte, Denmark, CVR no. 38001973 (hereinafter “Emplio”, “we”, “our”, or “us”), provides software solutions designed to enhance employee well-being and organizational development. This Privacy Policy explains how we collect, process, and protect personal data in compliance with the EU General Data Protection Regulation (GDPR) and applicable Danish data protection laws.
1. Types of Personal Data
We process personal data necessary to deliver our software and associated services. Depending on the specific solution and use case, this may include:
- Name, email address, and contact details.
- Age, gender, and date of employment.
- Job title, department, and organizational relationships.
- Well-being responses, feedback, or assessments submitted through our platform.
- Technical information such as IP address, login details, browser data, and usage statistics.
Some of this information may be classified as sensitive data, especially when related to wellbeing or health. Such data is processed with the highest degree of confidentiality and security.
2. Purpose of Processing
- To provide and maintain Emplio’s software and related services.
- To offer employers aggregated insights into employee well-being.
- To ensure a secure and user-friendly platform experience.
- To comply with legal obligations under applicable law.
- To prevent misuse and protect our systems from unauthorized access.
3. Legal Basis for Processing
- Article 6(1)(b): Processing necessary for the performance of a contract.
- Article 6(1)(c): Processing necessary for compliance with a legal obligation.
- Article 6(1)(f): Processing based on legitimate interests, such as improving the platform and ensuring security.
- Article 9(2)(a): Explicit consent for processing sensitive data related to well-being or health.
4. Data Retention and Deletion
Emplio retains personal data only for as long as necessary to fulfill the purposes for which it was collected, or as required by law. Once data is no longer needed, it will be securely deleted or anonymized. We regularly review our retention practices to ensure compliance and data minimization.
5. Data Security
Emplio implements comprehensive technical and organizational measures to protect personal data from unauthorized access, alteration, loss, or disclosure. This includes encryption, access control, regular security assessments, and staff training on data protection.
6. Data Sharing and Transfers
Personal data may be shared with trusted service providers (data processors) who process information on our behalf. All processors are bound by data processing agreements ensuring confidentiality and compliance with GDPR. Data is stored and processed exclusively within the European Union (EU). No transfers to non-EU/EEA countries occur.
7. Your Rights
- Right of access to your personal data.
- Right to rectification of inaccurate data.
- Right to erasure (“right to be forgotten”) when conditions are met.
- Right to restriction of processing.
- Right to data portability.
- Right to withdraw consent at any time.
Requests to exercise these rights can be sent to contact@emplio.dk.
8. Contact and Complaints
Emplio
Fuglegårdsvænget 69, 1. th
2820 Gentofte, Denmark
CVR: 38001973
Email: contact@emplio.dk
If you believe that our processing of your personal data violates applicable laws, you may lodge a complaint with the Danish Data Protection Agency (Datatilsynet) at www.datatilsynet.dk.